app owner’s guide to smart automation

The automation advantage: app owner’s guide to smart automation

Some say that smart automation is no longer a luxury but a necessity in today's competitive app landscape. Actually, it doesn’t only relate to mobile apps, but different business processes in every industry.

Workflow automation can help streamline processes, reduce operational costs, enhance user experiences, and even drive growth. In this article, we will focus on smart automation for app owners with a guide on how to implement it effectively. You’ll also explore some ideas for workflow automation for various processes revolving around mobile app development and maintenance.

Understanding smart automation

Smart automation (workflow automation) is the use of technology to perform repetitive, time-consuming tasks without human intervention. These tasks can range from data entry and routine calculations to complex decision-making processes. 

With automation, app owners can save valuable time and resources, minimize errors, and boost overall efficiency.

Advantages of smart automation for app owners

Let’s explore how you can benefit from implementing workflow automation in your business. 

Mobile app brief template

Improved efficiency

One of the most significant advantages of workflow automation is its ability to enhance efficiency. By automating repetitive tasks, app owners can free up their team's time to focus on more strategic, creative, and value-added activities. This can lead to faster development and deployment of new features, as well as quicker response times to user inquiries and issues.

Reduced operational costs

Automation can significantly reduce operational costs by minimizing the need for manual labor. This is particularly important for app owners who need to scale their operations without increasing their workforce. Automating tasks such as data management, user onboarding, and customer support can lead to substantial savings in the long run.

Enhanced user experience

A well-implemented smart automation strategy can improve the user experience of your app. For example, chatbots can provide instant responses to user queries, and personalized recommendation engines can help users discover content they are interested in. By automating these aspects of the app, you can boost user satisfaction and retention.

Consistency and accuracy

Humans are prone to errors, but automation systems can perform tasks with exceptional accuracy and consistency. Whether it's data analysis, user authentication, or order processing, automation reduces the risk of costly mistakes. This is especially crucial for apps dealing with sensitive or financial data.


Workflow automation is highly scalable. As your app grows and user demands increase, automation can adapt and handle larger workloads without a linear increase in costs. This scalability ensures that your app remains agile and responsive to changing market conditions.

Workflow automation ideas for app owners 

Here you’ll find various ideas for smart automation at your workplace that will help you benefit from all the above-mentioned advantages.

Bug tracking and reporting

A well-working and bug-free app is a good app. You can automate the tracking and reporting of bugs and issues within your app. This ensures that problems are promptly identified, reported, and addressed, leading to a smoother user experience.

For example, we’re using this kind of workflow automation at FiveDotTwelve, so all bug reports are directly sent on Slack and our Quality Assurance team can take action immediately

Performance monitoring

You can implement automated performance monitoring to track your app's performance in real time. Then, as described above, automation tools can alert you to issues such as slow load times or server errors, enabling quick responses to maintain a positive user experience.

User onboarding and registration

You can streamline the user onboarding process by automating tasks such as user registration, email verification, and account setup. Use automation tools to guide users through the initial steps and provide a seamless experience, reducing the likelihood of drop-offs.

User support and chatbots

You might also want to implement chatbots and automated customer support systems to provide instant responses to common user queries. These chatbots can assist with frequently asked questions, troubleshooting, and basic inquiries, freeing up your support team to handle more complex issues.

User feedback analysis

With workflow automation, app owners can also gather user feedback from various sources, such as in-app surveys, emails, and social media. Moreover, you can automate the analysis of this feedback using natural language processing (NLP) from GPT and sentiment analysis tools to identify trends and areas for improvement in your app.

Push notifications and personalization

It’s possible to automate personalized push notifications to re-engage users, encourage feature usage, or notify them of relevant updates. Leverage user data and behavior patterns to send timely and tailored notifications automatically, increasing user retention and app engagement.

User profiling 

What’s more, you can create automated user profiles that track user behavior, preferences, and interactions with your app. Then, use this data to deliver personalized experiences, from customized content recommendations to tailored marketing campaigns.

Content recommendations

Implementing automated content recommendation engines to suggest relevant articles, videos, or products to users based on their previous interactions with your app can also boost user satisfaction and drive more conversions.

A/B testing and optimization

Automating the process of A/B testing to assess the performance of different app features, layouts, and content, is also possible with smart automation tools. This data-driven approach allows app owners to make informed decisions about what works best for their users.

Data backup and security

Automate data backup and security measures to ensure that your users' data is protected and easily recoverable in case of data loss or security breaches. Regular automated backups are crucial for app reliability.

Billing and invoicing

For apps with subscription models or e-commerce functionalities, you can also automate billing and invoicing processes. This reduces manual data entry, minimizes billing errors, and ensures seamless transactions for users.

User analytics and insights

How about leveraging automated analytics tools to gain deep insights into user behavior, acquisition channels, and retention rates? This data-driven approach helps app owners make informed decisions and prioritize areas for improvement and is commonly used for mobile apps and platforms.


In this article, you’ll find more ideas for business automation helpful in various processes.

The process of implementing workflow automation

What would the steps of implementing smart automation look like? Let’s explore the process.

Identify repetitive tasks

The first step in implementing smart automation is to identify the tasks that can be automated. These tasks often include data entry, routine communication, and basic decision-making processes. 

Choose the right tools

Select the automation tools and technologies that best fit your app's needs. Consider using workflow automation platforms, artificial intelligence (AI), machine learning (ML), and other relevant technologies.

Here you’ll find descriptions of the best automation tools.

Data quality and integration

Ensure that your app's data is clean, standardized, and well-integrated. Effective automation relies on accurate data for decision-making and problem-solving.

Test and optimize

Before fully implementing automation, thoroughly test it in controlled environments. Continuously monitor and optimize your automation processes to enhance their performance and accuracy.

Security and compliance

Be mindful of security and compliance issues. Make sure your automation processes adhere to data protection regulations and security standards.

User feedback

If you’re using workflow automation to serve the users of your app, pay attention to user feedback and adapt your automation systems to address common concerns and user needs. This will help you continually enhance the user experience.


The above workflow automation ideas are just a starting point. App owners should continuously explore new opportunities for automation and remain agile in their approach. By embracing automation, app owners can not only streamline their processes but also ensure that their apps remain competitive and deliver exceptional value to users.

Want to automate your business processes at your workplace? Reach out to us and let’s talk about how we can help you.